JCPS Tech Contact Blog: Google Takeout

Friday G Suite Update: End of Year Cleanup for Drive and Gmail

Anonymous EOY cleanup, Friday Google Tidbit, Google Takeout 9:00 AM

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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjGiyc9ScpJZHaY4AqPHY90xlaL6xtnFP2U3YD0q5liMPh5PUCaOLJqAjstyyWhoEJeNvRB5D5qe45f9zJyiVBaefeRSktDQcbfWts5g2uEd5y9KtFEg9jStONGnxiLD10diFSYzMkZ0M8/s1600/zip.png" imageanchor="1"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjGiyc9ScpJZHaY4AqPHY90xlaL6xtnFP2U3YD0q5liMPh5PUCaOLJqAjstyyWhoEJeNvRB5D5qe45f9zJyiVBaefeRSktDQcbfWts5g2uEd5y9KtFEg9jStONGnxiLD10diFSYzMkZ0M8/s400/zip.png" /></a></div>
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<span style="font-family: "georgia" , "times new roman" , serif;">The end of the school year is here and it is a great time for students and staff to cleanup your email and drives before you leave for the summer.  Here are a few best practices and tools to help you.</span></div>
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<span style="font-family: "georgia" , "times new roman" , serif;"><br /></span></div>
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<b><span style="font-family: "georgia" , "times new roman" , serif;">Student/Staff Drives:</span></b></h4>
</div>
<div style="text-align: center;">
<span style="font-family: "georgia" , "times new roman" , serif;">It is a good idea to backup all files on your school based drives before you leave for the summer. Refer to your EOY checkout sheets for your school process. </span></div>
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<span style="font-family: "georgia" , "times new roman" , serif;"><br /></span></div>
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<b><span style="font-family: "georgia" , "times new roman" , serif;">Google Takeout:</span></b></h4>
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<span style="font-family: "georgia" , "times new roman" , serif;">Go to: <a href="https://www.google.com/settings/takeout">https://www.google.com/settings/takeout</a></span></div>
<div style="text-align: center;">
<span style="font-family: "georgia" , "times new roman" , serif;">To create an archive of all files on up to 16 different Google products including Drive and Gmail. This process is free and very simple, just follow the onscreen directions as shown below.</span></div>
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<span style="font-family: "georgia" , "times new roman" , serif;"><br /></span></div>
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<span style="font-family: "georgia" , "times new roman" , serif;">1. Create an archive by selecting the services you wish to archive:</span><br />
<span style="font-family: "georgia" , "times new roman" , serif;"><br /></span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjQMMwQLVctUs8xjOEItOvd16zvZaaXSYnj78ZedLpFt-WGjHMp0lSVfvE-PPVEOpvgtZjP5oLEuyajSy5A-uEMAlXpZfsUhxAI8AA3ikG3R_cL_YggxhDGCEjmb3MACbEepvtRXfarp08/s1600/takeout+1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: "georgia" , "times new roman" , serif;"><img border="0" height="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjQMMwQLVctUs8xjOEItOvd16zvZaaXSYnj78ZedLpFt-WGjHMp0lSVfvE-PPVEOpvgtZjP5oLEuyajSy5A-uEMAlXpZfsUhxAI8AA3ikG3R_cL_YggxhDGCEjmb3MACbEepvtRXfarp08/s320/takeout+1.png" width="314" /></span></a></div>
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<span style="font-family: "georgia" , "times new roman" , serif;">2. Select your file download type and delivery method (by default all files will download as a zip file):</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgt5RjfgTAt4GMvo9cZUO49lgrjSQ0soQBWezoGBj7VHhKKCO3dVs5F4QWIz97mehtvnBTooigLS-iLbKBMiR4wGkVR32lFGjt3ziLWlxdT_S88MLRiWQR7CptTk3QKSPiZ9QJXBo6veHo/s1600/takeout+2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: "georgia" , "times new roman" , serif;"><img border="0" height="286" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgt5RjfgTAt4GMvo9cZUO49lgrjSQ0soQBWezoGBj7VHhKKCO3dVs5F4QWIz97mehtvnBTooigLS-iLbKBMiR4wGkVR32lFGjt3ziLWlxdT_S88MLRiWQR7CptTk3QKSPiZ9QJXBo6veHo/s320/takeout+2.png" width="320" /></span></a></div>
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<span style="font-family: "georgia" , "times new roman" , serif;">3. Click Create Archive, you will then see a status page with the progress of your archive:</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhONTLBsK6Y8rcruObI2xhYmupgMuOzf9DJXQk8Zq7FtgNxAj0kamvNVgaBBHi9CTnMEznkFffDeI2iq8gUV7K16H7COp8mSHtD-gZtcttNAkh_Ywd1EaRQqmwaVYpsL4lT6jf-B_ZxN5Q/s1600/takeout+3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: "georgia" , "times new roman" , serif;"><img border="0" height="274" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhONTLBsK6Y8rcruObI2xhYmupgMuOzf9DJXQk8Zq7FtgNxAj0kamvNVgaBBHi9CTnMEznkFffDeI2iq8gUV7K16H7COp8mSHtD-gZtcttNAkh_Ywd1EaRQqmwaVYpsL4lT6jf-B_ZxN5Q/s320/takeout+3.png" width="320" /></span></a></div>
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<span style="font-family: "georgia" , "times new roman" , serif;">4. Download your archive file, this will depend on the delivery method you chose. The default delivery method is via a link sent to your email. Note: You must have access to the hard drive or a large flash drive/portable hard drive to download your files as these are large files.</span></div>
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<span style="font-family: "georgia" , "times new roman" , serif;">Here is the email I received when my archive was ready:</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjU3RlBL2XLeiEcRVnGub9zBx8Woe7K4CH5L52Iua3xb6WBTgxqJ4FA7CTgDc0B4427lyjdwwNGpzUy0jX8mxIUKXnD3XkV50vAImmOnFMt74MXPPNCGPeWRuutxLoT9oUGKNnx2_L0Ifk/s1600/takeout+4.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: "georgia" , "times new roman" , serif;"><img border="0" height="215" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjU3RlBL2XLeiEcRVnGub9zBx8Woe7K4CH5L52Iua3xb6WBTgxqJ4FA7CTgDc0B4427lyjdwwNGpzUy0jX8mxIUKXnD3XkV50vAImmOnFMt74MXPPNCGPeWRuutxLoT9oUGKNnx2_L0Ifk/s320/takeout+4.png" width="320" /></span></a></div>
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<span style="font-family: "georgia" , "times new roman" , serif;">Your archive file will take some time to prepare depending on the amount of files in your Drive and Gmail; you will receive an email when the file is ready. Your archive file will be available for seven days.</span></div>
<h4 style="clear: both; text-align: center;">
<b><span style="font-family: "georgia" , "times new roman" , serif;">Changing Roles?</span></b></h4>
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<span style="font-family: "georgia" , "times new roman" , serif;">Remember to check your Google Drive for folders or documents you own that you may no longer need and transfer them to someone who will be in your role. For example, if you are the owner of the 5th grade math folder for your PLC but you are changing grade levels next year, open the folder in Google Drive and click on the person with a + sign icon and click "advanced" and then make someone else the owner of the folder. You will still be able to access the folder but it will no longer be owned by your Google account.</span></div>
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<span style="font-family: "georgia" , "times new roman" , serif;"><a href="https://youtu.be/fEXvomzzK7Y">Here is a short video</a> on how to transfer ownership of files and folders on Google Drive.</span></div>
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Friday G Suite Update: End of Year Cleanup for Drive and Gmail

The end of the school year is here and it is a great time for students and staff to cleanup your email and drives before you leave for ...

Wednesday Web Tool: Tips for EOY Clean Up

Anonymous Google Takeout, Student drive, Wednesday web tool 9:28 AM

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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhJ_aVkHiPaCIiaxgqoh8QCCX90HrAV58_HBLeedhhy5upSh9ioaF47V6FRVJw-odt6a2HRdjRDnR2EsNnEKwTfcEHRFBqBFe_q9KkoRJZ_OjfntjZW3P6Mx2hDdWN_Q2ODpR7-oF7YDIQ/s1600/e7eb003acf445325f16ff413426787c9.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhJ_aVkHiPaCIiaxgqoh8QCCX90HrAV58_HBLeedhhy5upSh9ioaF47V6FRVJw-odt6a2HRdjRDnR2EsNnEKwTfcEHRFBqBFe_q9KkoRJZ_OjfntjZW3P6Mx2hDdWN_Q2ODpR7-oF7YDIQ/s1600/e7eb003acf445325f16ff413426787c9.jpg" /></a></div>
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<br /></div>
<div style="text-align: center;">
<span style="font-family: inherit;">The end of the school year is here and it is a great time for students and staff to cleanup your email and drives before you leave for the summer.  Here are a few best practices and tools to help you.</span></div>
<div style="text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div style="text-align: center;">
<h4>
<b><span style="font-family: inherit;">Student/Staff Drives:</span></b></h4>
</div>
<div style="text-align: center;">
<span style="font-family: inherit;">It is a good idea to backup all files on your school based drives before you leave for the summer. Refer to your EOY checkout sheets for your school process. Remember that the student share drive <b>will be deleted</b> this summer so remove any files you wish to keep.</span></div>
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<span style="font-family: inherit;"><br /></span></div>
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<h4>
<b><span style="font-family: inherit;">Google Takeout:</span></b></h4>
</div>
<div style="text-align: center;">
<span style="font-family: inherit;">Go to: <a href="https://www.google.com/settings/takeout">https://www.google.com/settings/takeout</a></span></div>
<div style="text-align: center;">
<span style="font-family: inherit;">To create an archive of all files on up to 16 different Google products including Drive and Gmail. This process is free and very simple, just follow the onscreen directions as shown below.</span></div>
<div style="text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div style="text-align: center;">
<span style="font-family: inherit;">1. Create an archive by selecting the services you wish to archive:</span><br />
<span style="font-family: inherit;"><br /></span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjQMMwQLVctUs8xjOEItOvd16zvZaaXSYnj78ZedLpFt-WGjHMp0lSVfvE-PPVEOpvgtZjP5oLEuyajSy5A-uEMAlXpZfsUhxAI8AA3ikG3R_cL_YggxhDGCEjmb3MACbEepvtRXfarp08/s1600/takeout+1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjQMMwQLVctUs8xjOEItOvd16zvZaaXSYnj78ZedLpFt-WGjHMp0lSVfvE-PPVEOpvgtZjP5oLEuyajSy5A-uEMAlXpZfsUhxAI8AA3ikG3R_cL_YggxhDGCEjmb3MACbEepvtRXfarp08/s320/takeout+1.png" width="314" /></a></div>
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<span style="font-family: inherit;">2. Select your file download type and delivery method (by default all files will download as a zip file):</span></div>
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<span style="font-family: inherit;"><br /></span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgt5RjfgTAt4GMvo9cZUO49lgrjSQ0soQBWezoGBj7VHhKKCO3dVs5F4QWIz97mehtvnBTooigLS-iLbKBMiR4wGkVR32lFGjt3ziLWlxdT_S88MLRiWQR7CptTk3QKSPiZ9QJXBo6veHo/s1600/takeout+2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="286" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgt5RjfgTAt4GMvo9cZUO49lgrjSQ0soQBWezoGBj7VHhKKCO3dVs5F4QWIz97mehtvnBTooigLS-iLbKBMiR4wGkVR32lFGjt3ziLWlxdT_S88MLRiWQR7CptTk3QKSPiZ9QJXBo6veHo/s320/takeout+2.png" width="320" /></a></div>
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<span style="font-family: inherit;">3. Click Create Archive, you will then see a status page with the progress of your archive:</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhONTLBsK6Y8rcruObI2xhYmupgMuOzf9DJXQk8Zq7FtgNxAj0kamvNVgaBBHi9CTnMEznkFffDeI2iq8gUV7K16H7COp8mSHtD-gZtcttNAkh_Ywd1EaRQqmwaVYpsL4lT6jf-B_ZxN5Q/s1600/takeout+3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="274" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhONTLBsK6Y8rcruObI2xhYmupgMuOzf9DJXQk8Zq7FtgNxAj0kamvNVgaBBHi9CTnMEznkFffDeI2iq8gUV7K16H7COp8mSHtD-gZtcttNAkh_Ywd1EaRQqmwaVYpsL4lT6jf-B_ZxN5Q/s320/takeout+3.png" width="320" /></a></div>
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<span style="font-family: inherit;">4. Download your archive file, this will depend on the delivery method you chose. The default delivery method is via a link sent to your email. Note: You must have access to the hard drive or a large flash drive/portable hard drive to download your files as these are large files.</span></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
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<span style="font-family: inherit;">Here is the email I received when my archive was ready:</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjU3RlBL2XLeiEcRVnGub9zBx8Woe7K4CH5L52Iua3xb6WBTgxqJ4FA7CTgDc0B4427lyjdwwNGpzUy0jX8mxIUKXnD3XkV50vAImmOnFMt74MXPPNCGPeWRuutxLoT9oUGKNnx2_L0Ifk/s1600/takeout+4.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="215" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjU3RlBL2XLeiEcRVnGub9zBx8Woe7K4CH5L52Iua3xb6WBTgxqJ4FA7CTgDc0B4427lyjdwwNGpzUy0jX8mxIUKXnD3XkV50vAImmOnFMt74MXPPNCGPeWRuutxLoT9oUGKNnx2_L0Ifk/s320/takeout+4.png" width="320" /></a></div>
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<span style="font-family: inherit;">Your archive file will take some time to prepare depending on the amount of files in your Drive and Gmail; you will receive an email when the file is ready. Your archive file will be available for seven days.</span></div>
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<span style="font-family: inherit;"><br /></span></div>
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<b><span style="font-family: inherit;">Changing Roles?</span></b></h4>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;">Remember to check your Google Drive for folders or documents you own that you may no longer need and transfer them to someone who will be in your role. For example, if you are the owner of the 5th grade math folder for your PLC, open the folder in Google Drive and click on the person with a + sign icon and click "advanced" and then make someone else the owner of the folder. You will still be able to access the folder but it will no longer be owned by your Google account.</span></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;"><a href="https://youtu.be/fEXvomzzK7Y">Here is a short video</a> on how to transfer ownership of files and folders on Google Drive.</span></div>
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Wednesday Web Tool: Tips for EOY Clean Up

The end of the school year is here and it is a great time for students and staff to cleanup your email and drives before you leave fo...

Friday Google Tidbit: Backup Your Google Drive with Google Takeout!

Anonymous Friday Google Tidbit, Google Takeout, student share 10:56 AM

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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiCZFMGm2qcU_i4g01EPHdz2CfER73HD4r0L2qHuPhoEqEY3eHa-Y7fQMjlqWWloqbdjThwAO0VOpWeeGWHPmexk1U1AWiJdoRBg4kvljXw_DmyuT1t8uSAJ-tFBruXy7DET6r3wNXyZfQ/s1600/clutter02.gif" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiCZFMGm2qcU_i4g01EPHdz2CfER73HD4r0L2qHuPhoEqEY3eHa-Y7fQMjlqWWloqbdjThwAO0VOpWeeGWHPmexk1U1AWiJdoRBg4kvljXw_DmyuT1t8uSAJ-tFBruXy7DET6r3wNXyZfQ/s1600/clutter02.gif" /></a></div>
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<span style="font-family: inherit;">The end of the school year is here and it is a great time for students and staff to cleanup your email and drives before you leave for the summer.  Here are a few best practices and tools to help you.</span></div>
<div style="text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div style="text-align: center;">
<b><span style="font-family: inherit;">Student/Staff Drives:</span></b></div>
<div style="text-align: center;">
<span style="font-family: inherit;">It is a good idea to backup all files on your school based drives before you leave for the summer. Refer to your EOY checkout sheets for your school process. Remember that the student share drive <b>will be deleted</b> this summer so remove any files you wish to keep.</span></div>
<div style="text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div style="text-align: center;">
<b><span style="font-family: inherit;">Google Takeout:</span></b></div>
<div style="text-align: center;">
<span style="font-family: inherit;">Go to: <a href="https://www.google.com/settings/takeout">https://www.google.com/settings/takeout</a></span></div>
<div style="text-align: center;">
<span style="font-family: inherit;">To create an archive of all files on up to 16 different Google products including Drive and Gmail. This process is free and very simple, just follow the onscreen directions as shown below.</span></div>
<div style="text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div style="text-align: center;">
<span style="font-family: inherit;">1. Create an archive:</span></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgbIGMrexudL8taZfgNBtLRrCPCUSUYM-ILKZAZZiePNOURcgASMQebLkN6oDKd1ZroZuaZd_8HmzHjhXTRVqUZgPDGU8Y5GxpZnuhLuSc5YYXhdaEk8uhSit-3dxl80xm1UhZCstD-hT8/s1600/takeout+1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: inherit;"><img border="0" height="422" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgbIGMrexudL8taZfgNBtLRrCPCUSUYM-ILKZAZZiePNOURcgASMQebLkN6oDKd1ZroZuaZd_8HmzHjhXTRVqUZgPDGU8Y5GxpZnuhLuSc5YYXhdaEk8uhSit-3dxl80xm1UhZCstD-hT8/s1600/takeout+1.png" width="640" /></span></a></div>
<div style="text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div style="text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div style="text-align: center;">
<span style="font-family: inherit;">2. Select your services to backup and your file download type (by default all files will download as a zip file):</span></div>
<div style="text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhGXzUrm3j-ywdC3zLgV8Q4zB0-lgrGeRUy5nkLGItdO-OhREMREKjBOGgkJP1qXKaoo5SscWifWbHUGWInLO3rI3mc8FQQ7M0hc4d-ZNPlA8B9cJVzSwIEQdPmnP117Calh8vS7E5xydg/s1600/takeout+2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: inherit;"><img border="0" height="392" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhGXzUrm3j-ywdC3zLgV8Q4zB0-lgrGeRUy5nkLGItdO-OhREMREKjBOGgkJP1qXKaoo5SscWifWbHUGWInLO3rI3mc8FQQ7M0hc4d-ZNPlA8B9cJVzSwIEQdPmnP117Calh8vS7E5xydg/s1600/takeout+2.png" width="640" /></span></a></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;">3. Click Create Archive</span></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;">4. Download your archive file:</span></div>
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<span style="font-family: inherit;"><br /></span></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjrR7sbxAv6CKPh4kDLKjzj2CKycZraEdAJjvFpYpSOP0xoPm43MU-kTrRFFPLMvCvwCBzQBhseaKbuAKqg-6nJhTZiHYIJ7N87GWOg5PnMcpO5-RNd09EyEm9gem2_AktWfJc6xXurWdM/s1600/takeout+3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><span style="font-family: inherit;"><img border="0" height="398" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjrR7sbxAv6CKPh4kDLKjzj2CKycZraEdAJjvFpYpSOP0xoPm43MU-kTrRFFPLMvCvwCBzQBhseaKbuAKqg-6nJhTZiHYIJ7N87GWOg5PnMcpO5-RNd09EyEm9gem2_AktWfJc6xXurWdM/s1600/takeout+3.png" width="640" /></span></a></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;">Your archive file will take some time to prepare depending on the amount of files in your Drive and Gmail; you will receive an email when the file is ready. Your archive file will be available for seven days. It is strongly encouraged you download your archive file to your home computer or a flash drive.  </span></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div class="separator" style="clear: both; text-align: center;">
<b><span style="font-family: inherit;">Leaving Your School?</span></b></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;">Remember to check your Google Drive for folders or documents you own that you may no longer need and transfer them to someone who will be staying at that school. For example, if you have a 5th grade math folder for your PLC, open the folder in Google Drive and click on the person with a + sign icon and click "advanced" and then make someone else the owner of the folder. You will still be able to access the folder but it will no longer be owned by your Google account.</span></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;">Questions? Comments?</span></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;">Please <a href="mailto:pamelabatchelor@johnston.k12.nc.us" target="_blank">email me</a>!</span></div>
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: inherit;"><br /></span></div>
<div style="text-align: center;">
<br /></div>
<div style="text-align: center;">
<br /></div>

Friday Google Tidbit: Backup Your Google Drive with Google Takeout!

The end of the school year is here and it is a great time for students and staff to cleanup your email and drives before you leave ...

End of Year Cleanup for Drive and Gmail-Google Takeout

Anonymous Drive, Gmail, Google Takeout 9:37 AM

<div style="text-align: center;">
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiCZFMGm2qcU_i4g01EPHdz2CfER73HD4r0L2qHuPhoEqEY3eHa-Y7fQMjlqWWloqbdjThwAO0VOpWeeGWHPmexk1U1AWiJdoRBg4kvljXw_DmyuT1t8uSAJ-tFBruXy7DET6r3wNXyZfQ/s1600/clutter02.gif" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiCZFMGm2qcU_i4g01EPHdz2CfER73HD4r0L2qHuPhoEqEY3eHa-Y7fQMjlqWWloqbdjThwAO0VOpWeeGWHPmexk1U1AWiJdoRBg4kvljXw_DmyuT1t8uSAJ-tFBruXy7DET6r3wNXyZfQ/s1600/clutter02.gif" /></a></div>
<div style="text-align: center;">
<br /></div>
<div style="text-align: center;">
<br /></div>
<div style="text-align: center;">
The last week of school is here and it is a great time for students and staff to cleanup your email and drives before you leave for the summer.  Here are a few best practices and tools to help you.</div>
<div style="text-align: center;">
<br /></div>
<div style="text-align: center;">
Student/Staff Drives:</div>
<div style="text-align: center;">
It is a good idea to backup all files on your school based drives before you leave for the summer. Refer to your EOY checkout sheets for your school process, many schools will delete all files on "shared" drives to start fresh for the upcoming year.</div>
<div style="text-align: center;">
<br /></div>
<div style="text-align: center;">
Google Takeout:</div>
<div style="text-align: center;">
Go to: <a href="https://www.google.com/settings/takeout">https://www.google.com/settings/takeout</a></div>
<div style="text-align: center;">
To create an archive of all files on up to 16 different Google products including Drive and Gmail. This process is free and very simple, just follow the onscreen directions as shown below.</div>
<div style="text-align: center;">
<br /></div>
<div style="text-align: center;">
1. Create an archive:</div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgbIGMrexudL8taZfgNBtLRrCPCUSUYM-ILKZAZZiePNOURcgASMQebLkN6oDKd1ZroZuaZd_8HmzHjhXTRVqUZgPDGU8Y5GxpZnuhLuSc5YYXhdaEk8uhSit-3dxl80xm1UhZCstD-hT8/s1600/takeout+1.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="422" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgbIGMrexudL8taZfgNBtLRrCPCUSUYM-ILKZAZZiePNOURcgASMQebLkN6oDKd1ZroZuaZd_8HmzHjhXTRVqUZgPDGU8Y5GxpZnuhLuSc5YYXhdaEk8uhSit-3dxl80xm1UhZCstD-hT8/s1600/takeout+1.png" width="640" /></a></div>
<div style="text-align: center;">
<br /></div>
<div style="text-align: center;">
<br /></div>
<div style="text-align: center;">
2. Select your services to backup and your file download type (by default all files will download as a zip file):</div>
<div style="text-align: center;">
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhGXzUrm3j-ywdC3zLgV8Q4zB0-lgrGeRUy5nkLGItdO-OhREMREKjBOGgkJP1qXKaoo5SscWifWbHUGWInLO3rI3mc8FQQ7M0hc4d-ZNPlA8B9cJVzSwIEQdPmnP117Calh8vS7E5xydg/s1600/takeout+2.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="392" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhGXzUrm3j-ywdC3zLgV8Q4zB0-lgrGeRUy5nkLGItdO-OhREMREKjBOGgkJP1qXKaoo5SscWifWbHUGWInLO3rI3mc8FQQ7M0hc4d-ZNPlA8B9cJVzSwIEQdPmnP117Calh8vS7E5xydg/s1600/takeout+2.png" width="640" /></a></div>
<div class="separator" style="clear: both; text-align: center;">
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
3. Click Create Archive</div>
<div class="separator" style="clear: both; text-align: center;">
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
4. Download your archive file:</div>
<div class="separator" style="clear: both; text-align: center;">
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjrR7sbxAv6CKPh4kDLKjzj2CKycZraEdAJjvFpYpSOP0xoPm43MU-kTrRFFPLMvCvwCBzQBhseaKbuAKqg-6nJhTZiHYIJ7N87GWOg5PnMcpO5-RNd09EyEm9gem2_AktWfJc6xXurWdM/s1600/takeout+3.png" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="398" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjrR7sbxAv6CKPh4kDLKjzj2CKycZraEdAJjvFpYpSOP0xoPm43MU-kTrRFFPLMvCvwCBzQBhseaKbuAKqg-6nJhTZiHYIJ7N87GWOg5PnMcpO5-RNd09EyEm9gem2_AktWfJc6xXurWdM/s1600/takeout+3.png" width="640" /></a></div>
<div class="separator" style="clear: both; text-align: center;">
Your archive file might take a few minutes to prepare depending on the amount of files in your Drive and Gmail. Your archive file will be available for seven days. It is strongly encouraged you download your archive file to your home computer or a flash drive.  </div>
<div class="separator" style="clear: both; text-align: center;">
<br /></div>
<div class="separator" style="clear: both; text-align: center;">
Questions? Comments?</div>
<div class="separator" style="clear: both; text-align: center;">
Please email me at pamelabatchelor@johnston.k12.nc.us</div>
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End of Year Cleanup for Drive and Gmail-Google Takeout

The last week of school is here and it is a great time for students and staff to cleanup your email and drives before you leave for...

Ready for Takeout?

Anonymous archive, backup, Google Takeout, zip 10:14 AM

A takeout order would be really good right now, but we're talking about Google Takeout, and we're thinking you're really going to like it! <br />
<br />
It is important to have a backup of your data in Google--ALL your data that you've created and used this year: Blogger, Contacts, Drive, Reader, etc.  (Remember your Mail archive is in Gaggle.)<br />
<br />
<hr />
<div class="" style="clear: both; text-align: center;">
<h2>
<b>Introducing Google Takeout @ <a href="https://accounts.google.com/ServiceLogin?service=backup&passive=1209600&continue=https%3A%2F%2Fwww.google.com%2Ftakeout%2F&followup=https%3A%2F%2Fwww.google.com%2Ftakeout%2F">google.com/takeout</a></b></h2>
</div>
<div class="separator" style="clear: both; text-align: center;">
</div>
<table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto; text-align: center;"><tbody>
<tr><td style="text-align: center;"><a href="http://2.bp.blogspot.com/-Ph6WQjLyIFk/UWV9sbY6tJI/AAAAAAAABJ4/rP67v62LtoQ/s1600/Create+Archive.png" imageanchor="1" style="margin-left: auto; margin-right: auto;"><img border="0" height="330" src="http://2.bp.blogspot.com/-Ph6WQjLyIFk/UWV9sbY6tJI/AAAAAAAABJ4/rP67v62LtoQ/s320/Create+Archive.png" width="400" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;"><h2>
<span style="background-color: yellow; font-size: small;">Step 1: Go to google.com/takeout to Create Archive</span></h2>
</td></tr>
</tbody></table>
<table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto; text-align: center;"><tbody>
<tr><td style="text-align: center;"><a href="http://2.bp.blogspot.com/--abbllG_f2g/UWV-RVdHUxI/AAAAAAAABKA/G643w6A0-k8/s1600/Choose+Services.png" imageanchor="1" style="margin-left: auto; margin-right: auto;"><img border="0" height="136" src="http://2.bp.blogspot.com/--abbllG_f2g/UWV-RVdHUxI/AAAAAAAABKA/G643w6A0-k8/s320/Choose+Services.png" width="400" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;"><h2>
<span style="background-color: yellow; font-size: small;">Step 2: Choose Services</span></h2>
</td></tr>
</tbody></table>
<table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto; text-align: center;"><tbody>
<tr><td style="text-align: center;"><a href="http://1.bp.blogspot.com/-aokLxqOutW0/UWV-dDpHhRI/AAAAAAAABKI/am_KkVY06BA/s1600/Build.png" imageanchor="1" style="margin-left: auto; margin-right: auto;"><img border="0" height="240" src="http://1.bp.blogspot.com/-aokLxqOutW0/UWV-dDpHhRI/AAAAAAAABKI/am_KkVY06BA/s400/Build.png" width="400" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;"><h2>
<span style="background-color: yellow; font-size: small;">Step 3: Allow Google to Build your Archive</span></h2>
</td></tr>
</tbody></table>
<hr />
You can allow the download to work in the background and have Google email you when the archive is complete or wait at the screen that builds your archive.  If you elect to receive an email, the email will give you a link to go straight back to your archive and download it as a .zip file.  The .zip file will contain folders of the various services you've archived.  For example, you might have a Contacts folder that contains the various address books you've created or your Drive folder will contain the various folders and documents you've created.<br />
<br />
As we near the end of the school year, <b>please </b>(1) take advantage of this opportunity to create a backup of your data and (2) refer the staff in your building to this information.  You can directly <a href="http://jcstechleader.blogspot.com/2013/04/zip-up-your-drive.html">link to this blog post</a> or create your own directions, but please help us get the information out!<br />
<div style="text-align: center;">
<br /></div>
<div class="separator" style="clear: both; text-align: left;">
<br /></div>

Ready for Takeout?

A takeout order would be really good right now, but we're talking about Google Takeout, and we're thinking you're really going t...

Showing posts with label Google Takeout. Show all posts

Friday, May 19, 2017

Friday G Suite Update: End of Year Cleanup for Drive and Gmail

The end of the school year is here and it is a great time for students and staff to cleanup your email and drives before you leave for the summer. Here are a few best practices and tools to help you.

Student/Staff Drives:

It is a good idea to backup all files on your school based drives before you leave for the summer. Refer to your EOY checkout sheets for your school process.

Google Takeout:

Go to: https://www.google.com/settings/takeout

To create an archive of all files on up to 16 different Google products including Drive and Gmail. This process is free and very simple, just follow the onscreen directions as shown below.

1. Create an archive by selecting the services you wish to archive:

2. Select your file download type and delivery method (by default all files will download as a zip file):

3. Click Create Archive, you will then see a status page with the progress of your archive:

4. Download your archive file, this will depend on the delivery method you chose. The default delivery method is via a link sent to your email. Note: You must have access to the hard drive or a large flash drive/portable hard drive to download your files as these are large files.

Here is the email I received when my archive was ready:

Changing Roles?

Remember to check your Google Drive for folders or documents you own that you may no longer need and transfer them to someone who will be in your role. For example, if you are the owner of the 5th grade math folder for your PLC but you are changing grade levels next year, open the folder in Google Drive and click on the person with a + sign icon and click "advanced" and then make someone else the owner of the folder. You will still be able to access the folder but it will no longer be owned by your Google account.

Here is a short video on how to transfer ownership of files and folders on Google Drive.

Wednesday, May 18, 2016

Wednesday Web Tool: Tips for EOY Clean Up

The end of the school year is here and it is a great time for students and staff to cleanup your email and drives before you leave for the summer. Here are a few best practices and tools to help you.

Student/Staff Drives:

It is a good idea to backup all files on your school based drives before you leave for the summer. Refer to your EOY checkout sheets for your school process. Remember that the student share drive will be deleted this summer so remove any files you wish to keep.

Google Takeout:

Go to: https://www.google.com/settings/takeout

To create an archive of all files on up to 16 different Google products including Drive and Gmail. This process is free and very simple, just follow the onscreen directions as shown below.

1. Create an archive by selecting the services you wish to archive:

2. Select your file download type and delivery method (by default all files will download as a zip file):

3. Click Create Archive, you will then see a status page with the progress of your archive:

Here is the email I received when my archive was ready:

Changing Roles?

Remember to check your Google Drive for folders or documents you own that you may no longer need and transfer them to someone who will be in your role. For example, if you are the owner of the 5th grade math folder for your PLC, open the folder in Google Drive and click on the person with a + sign icon and click "advanced" and then make someone else the owner of the folder. You will still be able to access the folder but it will no longer be owned by your Google account.

Here is a short video on how to transfer ownership of files and folders on Google Drive.

Friday, May 22, 2015

Friday Google Tidbit: Backup Your Google Drive with Google Takeout!

The end of the school year is here and it is a great time for students and staff to cleanup your email and drives before you leave for the summer. Here are a few best practices and tools to help you.

Student/Staff Drives:

Google Takeout:

Go to: https://www.google.com/settings/takeout

To create an archive of all files on up to 16 different Google products including Drive and Gmail. This process is free and very simple, just follow the onscreen directions as shown below.

1. Create an archive:

2. Select your services to backup and your file download type (by default all files will download as a zip file):

3. Click Create Archive

4. Download your archive file:

Your archive file will take some time to prepare depending on the amount of files in your Drive and Gmail; you will receive an email when the file is ready. Your archive file will be available for seven days. It is strongly encouraged you download your archive file to your home computer or a flash drive.

Leaving Your School?

Remember to check your Google Drive for folders or documents you own that you may no longer need and transfer them to someone who will be staying at that school. For example, if you have a 5th grade math folder for your PLC, open the folder in Google Drive and click on the person with a + sign icon and click "advanced" and then make someone else the owner of the folder. You will still be able to access the folder but it will no longer be owned by your Google account.

Questions? Comments?

Please email me!

Tuesday, June 10, 2014

End of Year Cleanup for Drive and Gmail-Google Takeout

The last week of school is here and it is a great time for students and staff to cleanup your email and drives before you leave for the summer. Here are a few best practices and tools to help you.

Student/Staff Drives:

It is a good idea to backup all files on your school based drives before you leave for the summer. Refer to your EOY checkout sheets for your school process, many schools will delete all files on "shared" drives to start fresh for the upcoming year.

Google Takeout:

Go to: https://www.google.com/settings/takeout

To create an archive of all files on up to 16 different Google products including Drive and Gmail. This process is free and very simple, just follow the onscreen directions as shown below.

1. Create an archive:

2. Select your services to backup and your file download type (by default all files will download as a zip file):

3. Click Create Archive

4. Download your archive file:

Your archive file might take a few minutes to prepare depending on the amount of files in your Drive and Gmail. Your archive file will be available for seven days. It is strongly encouraged you download your archive file to your home computer or a flash drive.

Questions? Comments?

Please email me at pamelabatchelor@johnston.k12.nc.us

Wednesday, April 10, 2013

Ready for Takeout?

A takeout order would be really good right now, but we're talking about Google Takeout, and we're thinking you're really going to like it!

It is important to have a backup of your data in Google--ALL your data that you've created and used this year: Blogger, Contacts, Drive, Reader, etc. (Remember your Mail archive is in Gaggle.)

Introducing Google Takeout @ google.com/takeout

Step 1: Go to google.com/takeout to Create Archive

Step 2: Choose Services

Step 3: Allow Google to Build your Archive

You can allow the download to work in the background and have Google email you when the archive is complete or wait at the screen that builds your archive. If you elect to receive an email, the email will give you a link to go straight back to your archive and download it as a .zip file. The .zip file will contain folders of the various services you've archived. For example, you might have a Contacts folder that contains the various address books you've created or your Drive folder will contain the various folders and documents you've created.

As we near the end of the school year, please (1) take advantage of this opportunity to create a backup of your data and (2) refer the staff in your building to this information. You can directly link to this blog post or create your own directions, but please help us get the information out!

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