End of Year processing begins Friday, June 28th at 5pm EDT. During this time, all data transfers/nightly processes from PowerSchool to Schoolnet are suspended. Once PowerSchool has completed processing and Schoolnet has successfully synced with 2019-2020 data from PowerSchool, access will be restored. We expect this to be completed no later than Monday, July 8th. A message will be sent once Schoolnet is ready for use.
Once EOY is complete, you may notice some changes in how Schoolnet looks. This is because of the rollover to the 2019-2020 year but classes have not yet begun in PowerSchool. Below is a summary of the changes you may see in Schoolnet.
Product
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Feature
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Prior to EOY Rollover
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Post-EOY Rollover
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Reporting
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Reporting Dashboard
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The dashboard is populated with benchmark test data from previous year.
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The dashboard is empty until after the first benchmark test has results loaded. It is possible to show this functionality on a generic training site.
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Reporting
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Saved Report Bank Custom and Pre-Formatted reports
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Reports will reflect data from previous school year.
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Depending on how reports were built, they may or may not reflect current assignment and contain students. To check a report, run it and click either ’Student set details’ or ‘Selection Details’ to see what enrollment parameter was used. In both Pre-Formatted and Custom Reports, the ‘Current Enrollment’ student set filter will not contain any students prior to the first day of school. As an alternative, the ‘Total Enrollment’ filter can be used.
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Reporting
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Reporting Dashboard Any reports with Course/ Section data Reporting
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Course/section reports reflect assignments from the previous school year.
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Prior to the first day of school, course/section reports must be built with the ‘Total Enrollment’ filter rather than ‘Current Enrollment.’
The grade/mark analysis should be run on prior year sections until after the first marking period.
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Reporting
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Any reports with Current Enrollment Filter
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If after the last day of school, current enrollment is zero.
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If it is prior to the first day of school, current enrollment is zero.
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KPI
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KPIs
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KPIs are populated from SIS/Test data from previous year.
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KPIs are not populated with any enrollment data until first day of school.
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Classrooms
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Lesson Planner
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Lessons can only be scheduled for the current school year, so until rollover, it is not possible to schedule for the upcoming school year.
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Although you can’t schedule lessons until after rollover, you can prior to the first day of school.
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Assessment
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Scheduling Tests
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Although you can build items and tests, the actual scheduling must wait until you are within the current school year.
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Assigning tests to actual students will be more straightforward after the first day of school as only ‘current students’ are used in the eligibility calculations.
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My Schoolnet
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General
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Works as before.
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No implications.
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Additionally, during the summer, Pearson has disabled the student workspaces and upcoming assignments widgets on the student homepage in an effort to prevent student schedules to be visible. It may still be possible for student to view these widgets if they have a stored link in their browser. There was a patch applied to prevent this but we do not have a way to test it until the rollover happens. The student workspaces and upcoming assignments widgets will be restored to the student page on August 19th.
Thank you for sharing this information with your staff.